COMBINED CLUB RACE MEETINGS ROAD APRIL TO OCTOBER in NSW

 

• Club combines to be limited to five (5) Clubs
• Application will only be accepted when the applying club can satisfy the race committee that the event does not conflict with an open race meeting
• The number of Clubs may be increased if Clubs can assure the Race Committee the safety of riders.
• For a special "one-off" event, the number of Clubs competing may be increased on application to CNSW
• Race combines of more than 5 Clubs to be sanctioned as open events and to be listed on the official NSW road/track program. (Applications in writing from promoting Club required.)
• Open invitation races may be sanctioned in extenuating circumstances, i.e. development events, memorial/charity events providing they do not clash with a sanctioned open event (applications in writing from host Club. Sanctioning of events By Cycling NSW required.)

 

Reasons:
• Sanctioning of Club combines is designed to protect club racing which attracts new entrants (competitors and officials) into Cycling.
• Club combines of more than 5 clubs can attract excessive race fields on race circuits which may pose a traffic hazard, be considered dangerous or cannot be properly administered with:
• Volunteers/race officials
• lead/follow cars
• commissaires
• corners
• first aid
• to ensure duty of care, licence and insurance rules are properly adhered to

 

Risks to Promoting Club and Officials:

• Inter club combines without Cycling NSW written sanction will not be covered by the Federations' insurance policy.
• Inability of officials to check licence requirements and have riders sign on prior to the commencement of an event jeopardizing insurance cover for all competitors and officials
• Shortage of officials to adequately manage the races resulting in non-compliance to Police, Council and Cycling NSW approvals

 

Required actions by Clubs:

• Clubs partaking in race combines to check they have written sanction for their events from Cycling NSW
• Clubs to submit written applications for race combine sanctions prior to the commencement of each season.
• Applications for race combine approvals to be submitted by each participating club on the attached form
• Cycling NSW to provide written confirmation of race combine sanctions to Clubs
• Clubs are required to police the sanctioning of individual riders racing with their club. This policy is designed to cater for "one-off" situations such as riders visiting from the country, riders from clubs which have no club racing scheduled on the day, or a rider, due to extenuating circumstances is unable to make it their normal club racing event.
• Promoting Clubs of combine events to provide the Federation with a copy/original Commissaire’s report/results within 7 days of the event being held or by the next working day if a fall or accident has occurred.’

Clubs not adhering to the Rules and therefore exposing the Federation Members to uninsured situations may have their Club affiliation suspended, which will effectively suspend all Club Members for that period.